The last day we will be accepting applications for the Winter Lottery for 2010 - 2011 is January 7th at 4:30 p.m.
Any applications received after 4:31 p.m. 1/7/10 will be submitted to the Spring Lottery.
Overview
When each class becomes full, a lottery must be done in order to fairly put students on a wait list. MITCH charter school has three lotterys per school year. Once enrolled at MITCH, you need not re-enter a lottery. The first empty seats shall be filled by siblings, and a lottery will take place if needed for those students. In-district students (TTSD), are second priority. Out of district students are the last to fill the seats.
Charter School Policy for Enrollment, December 2007
1. Definitions.
1.1 “District” means the Tigard-Tualatin School District.
1.2 “Nonresident students” means students and applicants who do not reside within the District.
1.3 “Current student” means a student who was enrolled in the Charter School on or before December 31 of the current school year and has not withdrawn before the deadline of any phase of enrollment for which a determination needs to be made as to whether that student is a current student. A student who enrolls in the Charter School after December 31 of the current school year does not have the priority under Section 4, but such a student must apply to enroll for the following school year in the same manner as other new students. The siblings of a student who enrolls in the Charter School after December 31 of the current school year or who has withdrawn before the applicable enrollment deadline do not have the priority under Section 5.1.
1.4 “Current school year” means the school year immediately before the following school year. To illustrate, if students are applying to enroll for the 2008-09 school year, the 2007-08 school year would be the current school year, and the deadlines for all phases of enrollment set under Section 2 would occur on dates no earlier than December 2007 and no later than August 2008.
1.5 “Following school year” means the school year for which the students are applying to be enrolled.
2. Dates for Phases of Enrollment; Forms; Procedures. Each year the Board will determine the number of phases of enrollment for the following school year (maximum three) and will set the deadline for each phase of enrollment. The Board may change such deadlines from time to time. The Board may approve any forms and changes in procedure as needed to govern the enrollment process, and may change those from time to time as the Board determines what works best. The Board will set the times and place for conducting any required lottery, which will take place at a meeting open to the public.
3. Maximum Number of Students Each Grade. Each year the Board will determine the maximum number of students that will be admitted for each grade for the following school year. The Board may change such maximums from time to time, subject to any requirements or limitations in the charter contract.
4. Returning Students. Before the first phase of enrollment, the executive director will determine which current students intend to return for the following school year. Those returning students have the highest priority for admittance for the following school year. The executive director will subtract the number of confirmed returning students from the maximum number of students to be allowed for the applicable grade as determined by the Board, in order to calculate the maximum number of “new” students who can be admitted for each grade. Any student who has confirmed with the executive director that the student does not intend to return for the following school year will thereby lose such right of priority; if the student later decides he or she desires to return, the student must submit a new application, and that application will be treated the same as any other “new” student application.
5. Process at First Phase of Enrollment. At the first phase of enrollment, all properly completed applications that have been received by the deadline will be sorted into three groups and admitted as follows:
5.1 New students who are siblings of current students will be given priority admission to the remaining spaces determined under Section 4. If there are more such applicants than there are spaces available, the applicants will be sorted into two subcategories: (a) siblings who are residents of the District; and (b) siblings who are nonresident students. First, a lottery will be conducted for subcategory (a) to determine which resident students are admitted for spaces available; those not admitted will, by lottery, be placed on a waiting list in the order selected. Then a lottery will be conducted for subcategory (b) to determine which nonresident students are admitted for spaces available (if any); those not admitted will, by lottery, be placed on a waiting list in the order selected, following the last student on the waiting list selected for subcategory (a).
5.2 New students who are residents of the District will have the next priority for admission. If there are more such applicants than there are spaces available, a lottery will be conducted to determine which are admitted; those not admitted will, by lottery, be placed on a waiting list in the order selected and immediately following the last person on the waiting list under Section 5.1.
5.3 New nonresident students will have the next priority for admission. If there are more such applicants than there are spaces available, a lottery will be conducted to determine which are admitted; those not admitted will, by lottery, be placed on the waiting list in the order selected and immediately following the last person on the waiting list under Section 5.2.
6. Process at Second and Third Phases of Enrollment. At the second and third phases of enrollment, all properly completed applications that have been received by each deadline will be sorted in the same manner as in Section 5, and any applicants added to the waiting list will be added following the last person on the waiting list under the previous phase of enrollment.
7. Process After Final Phase of Enrollment. After the final phase of enrollment, including during the school year, additional students who apply will be added to the waiting list in the order the applications are received.
8. Use of Waiting List; Filling Spaces if No Waiting List. If, at any time, a student who has been enrolled declines to attend the Charter School, or if an attending student withdraws or is permanently expelled, the Charter School may admit the next student on its waiting list. If the situation arises (after the final phase of enrollment has been completed or during the school year) where a space in a grade becomes available [for example, if a student leaves the School], but at that time either there is no waiting list or all students on the waiting list have already enrolled, the Charter School may enroll the first student who applies for that available space.