Board Policies

For more information about our policies contact the school board at this email. 

​​​​Approved by the MITCH Board of Directors, 2024

• Policy INO Room Clear​

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​​​Approved by the MITCH Board of Directors, Summer 2023

Section A/B: Board Governance

• Policy AC Nondiscrimination
  • AC-AR Discrimination Complaint Procedure
• Policy ACA Americans with Disabilities Act
  • ACA-AR ADA Grievance Procedure
• Policy ACB ADA Grievance Procedure
  • ACB-AR Bias Incident Complaint Procedure
• Policy BBA Board Powers and Duties
• Policy BBAA Individual Board Member’s Authority and Responsibilities
• Policy BBF Board Member Standards of Conduct
• Policy BBFA Board Member Ethics and Conflicts of Interest
• Policy BBFB Board Member Ethics and Nepotism
• Policy BBFC Reporting of Suspected Abuse of a Child
• Policy BD/BDA Board Meetings
• Policy BDC Executive Sessions
• Policy BDD Board Meeting Procedures
• Policy BDDC Board Meeting Agenda
• Policy BDDG Minutes of Board Meetings
• Policy BDDH Public Comment at Board Meetings
• Policy BFC Adoption and Revision of Policies
• Policy BFCA Administrative Regulations (AR)
• Policy BHD Board Member Compensation and Expense Reimbursement
• Policy BHE Board Member Liability Insurance

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Section C: General Administration

• Policy CB Executive Director
• Policy CBB Recruitment and Appointment of the Executive Director
• Policy CBC Executive Director’s Contract
• Policy CBG Evaluation of the Executive Director
• Policy CCD Administrator Contracts
• Policy CCG Evaluation of Administrators
• Policy CHCA Handbooks

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Section D: Fiscal Management

• Policy DB Budget
• Policy DD Grant Funding Proposals and Applications
• Policy DE Revenues from Private, State and Federal Sources
• Policy DFA Investment of Funds
  • DFA-AR Addendums A and B to Investment Policy
• Policy DFAA Designated Funds
• Policy DGA Authorized Signatures
• Policy DH Loss Coverage
• Policy DIC Financial Reports and Statements
• Policy DID Property Inventories
• Policy DIE Audits
• Policy DJ Purchasing
• Policy DJC Bidding Requirements​
  • Policy DJC-AR Special Procurements and Exemptions from Competitive Bidding
• Policy DLC Expense Reimbursements
• Policy DN Disposal of School Property

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Section E: Support Services

• Policy EB Safety Program
• Policy EBAC Safety Committee
  • EBAC-AR Safety Committee
• Policy EBB Integrated Pest Management
• Policy EBBA First Aid
• Policy EBBB Injury/Illness Reports
• Policy EBC Emergency Plans
• Policy EBCB Emergency Drills and Instruction
• Policy EBCD Emergency Closures
• Policy ECAB Vandalism, Malicious Mischief or Theft
• Policy EDC/KGF Authorized Use of School Equipment and Materials
• Policy EEA Student Transportation Services
• Policy EEAE Student Transportation in Private Vehicle
  • EEAE-AR Proof of Vehicle Liability Insurance
• Policy EEBB Use of Private Vehicles for School Business

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Section G: Personnel

Topics:	Policy:
Job Descriptions	GAB
Equal Employment Opportunity​ Veterans’ Preference	GBA ​GBA-AR
Staff Ethics Staff Ethics	GBC ​GBC-AR
Staff Dress Code	GBCA
​Expression of Milk or Breast-feed in the Workplace	GBDA
Workplace Harassment Workplace Harassment Reporting and Procedure	GBEA GBEA-AR
Communicable Diseases - Staff Communicable Diseases – Staff	GBEB ​GBEB-AR
Staff - HIV, AIDS, and HBV	GBEBA
Drug-Free Workplace	GBEC
Staff/Student/Parent Relations**	GBH/JECAC
Weapons in Schools - Staff	GBJ
Prohibited Use, Distribution or Sale of Tobacco Products  and Inhalant Delivery Systems** ​	GBK/KGC
Personnel Records	GBL
Staff Complaints	GBM
Whistleblower	GBMA
Sexual Harassment  Sexual Harassment Complaint Procedure  Federal Law (Title IX) Sexual Harassment Complaint Procedure	GBN/JBA GBN/JBA-AR(1) GBN/JBA-AR(2)
Hazing, Harassment, Intimidation, Bullying, Menacing, or Cyberbullying – Staff  Hazing, Harassment, Intimidation, Bullying, Menacing, or Cyberbullying Reporting Procedures – Staff	GBNA ​GBNA-AR
Suspected Sexual Conduct with Students and Reporting Requirements  Suspected Sexual Conduct Report Procedures and Forms	GBNAA/JHFF GBNAA/JHFF-AR
Suspected Abuse of a Child Reporting Requirements**        Reporting Suspected Abuse of a Child  Abuse of a Child Investigations Conducted on School Premises	GBNAB/JHFE GBNAB/JHFE-AR(1) GBNAB/JHFE-AR(2)
License Requirements	GCA
Personal Electronic Devices and Social Media - Staff**	GCAB
Family Medical Leave  Oregon Family Leave  Employee Request for OFLA Leave  Sample Letter to Employee - OFLA Leave  OFLA Eligibility Notice to Employee  OFLA Medical Certification  Oregon Military Family Leave  Designation Notice – OFLA  Fitness-for-Duty Certification	GCBDA/GDBDA ​GCBDA/GDBDA-AR(1) GCBDA/GDBDA-AR(2) GCBDA/GDBDA-AR(3) ​GCBDA/GDBDA-AR(4) GCBDA/GDBDA-AR(5) GCBDA/GDBDA-AR(6) GCBDA/GDBDA-AR(7) GCBDA/GDBDA-AR(8)
Domestic Violence, Harassment, Sexual Assault, or Stalking Leave GCBDC/GDBDC Request for Domestic Violence, Harassment, Sexual Assault or Stalking ​Leave	GCBDC/GDBDC ​GCBDC/GDBDC-AR
Criminal Records Checks and Fingerprinting  Criminal Records Checks and Fingerprinting	GCDA/GDDA GCDA/GDDA-AR
Staff Development - Licensed  Staff Development - Licensed	GCL GCL-AR
Evaluation of Staff	GCN/GDN
Retirement of Staff	GCPC/GDPC
Discipline and Dismissal of Staff Discipline and Dismissal of Staff	GCPD GCPD-AR

The following symbol is used on some policies:

** As used in this policy, the term parent includes legal guardian or person in a parental relationship. The status and duties of a legal guardian are defined in ORS 125.005(4) and 125.300-125.325. The determination of whether an individual is acting in a parental relationship, for purposes of determining residency, depends on the evaluation of the factors listed in ORS 419B.373. The determination for other purposes depends on evaluation of those factors and a power of attorney executed pursuant to ORS 109.056. For special education students, parent also includes a surrogate parent, an adult student to whom rights have transferred and foster parent as defined in OAR 581-015-2000.

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Section I: Instruction

• Policy IGAC Religion and Schools
  • Policy-AR Recognition of Religious Beliefs and Customs
• Policy IGAEB Drug, Alcohol and Tobacco Prevention, Health Education
• Policy IGAI Human Sexuality, AIDS/HIV, Sexually Transmitted Diseases, Health Education
• Policy IGBAB/JO Student Education Records
  • IGBAB/JO-AR Student Education Records Management
• Policy IGDF Student Fund-Raising Activities
• Policy IGDJ Interscholastic Activities
• Policy IICA Field Trips and Special Events
• Policy IL Assessment Program
• Policy INDB Flag Displays and Salutes
• Policy ING Animals in School Facilities
  • ING-AR Animals in School Facilities

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​Section J: Students

Topic:	Policy:
Equal Educational Opportunity**  Student Enrollment	JB JB-AR
Sexual Harassment  Sexual Harassment Complaint Procedure  Federal Law (Title IX) Sexual Harassment Complaint Procedure	JBA/GBN JBA/GBN-AR(1) JBA/GBN-AR(2)
Section 504 – Students**	JBAA
Educational Equity	JBB
Compulsory Attendance**	JEA
Staff/Student/Parent Relations**	JECAC/GBH
Student Absences and Excuses**	JED
Truancy	JEDA
Student Rights and Responsibilities**	JF/JFA
Student Conduct**	JFC
Personal Electronic Devices and Social Media**	JFCEB
Harassment, Intimidation, Bullying or Cyberbullying – Student** JFCF Harassment, Intimidation, Bullying, or Cyberbullying  Reporting Procedures – Student	JFCF ​JFCF-AR
Use of Tobacco Products, Alcohol, Drugs or Inhalant Delivery Systems**	JFCG/JFCH/JFCI
Weapons in School**	JFCJ
Threats of Violence**	JFCM
Student Searches**  Student Searches**	JFG ​JFG-AR
Student Discipline**	JG
Corporal Punishment**	JGA
Use of Restraint or Seclusion**  Use of Restraint or Seclusion	JGAB JGAB-AR
Suspension**	JGD
Discipline of Students with Disabilities**  Discipline of Students with Disabilities**	JGDA JGDA-AR
Student Health Services and Requirements**	JHC
Immunization, Vision Screening/Eye Examination and Dental Screening**	JHCA
Communicable Diseases - Students Communicable Diseases – Student**	JHCC JHCC-AR
Students - HIV, HBV and AIDS**	JHCCA
Pediculosis (Head Lice)	JHCCF
Medications**  Medications**	JHCD/JHCDA JHCD/JHCDA-AR
Student Safety	JHF
Suspected Abuse of a Child Reporting Requirements**  Reporting Suspected Abuse of a Child  Abuse of a Child Investigations Conducted on School Premises	JHFE/GBNAB JHFE/GBNAB-AR(1) JHFE/GBNAB-AR(2)
Suspected Sexual Conduct with Students and Reporting Requirements  Suspected Sexual Conduct Report Procedures and Forms	JHFF/GBNAA JHFF/GBNAA-AR
Trauma Informed Schools	JHHB
Student Fees, Fines and Charges**	JN
Student Education Records**  Student Education Records Management	JO/IGBAB JO/IGBAB-AR
Directory Information**	JOA
Personally Identifiable Information**	JOB
Legal Names of Students	JOC

The following symbol is used on some policies:

** As used in this policy, the term parent includes legal guardian or person in a parental relationship. The status and duties of a legal guardian are defined in ORS 125.005(4) and 125.300-125.325. The determination of whether an individual is acting in a parental relationship, for purposes of determining residency, depends on the evaluation of the factors listed in ORS 419B.373. The determination for other purposes depends on evaluation of those factors and a power of attorney executed pursuant to ORS 109.056. For special education students, parent also includes a surrogate parent, an adult student to whom rights have transferred and foster parent as defined in OAR 581-015-2000.

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Section K/L: ​District-community Relations

• Policy KAB Parental Rights
  • KAB-AR Parental Rights
• Policy KBA Public Records Request
  • KBA-AR Public Records Request
• Policy KGB Public Conduct on School Property
• Policy KGC/GBK Prohibited Use, Distribution or Sale of Tobacco Products and Inhalant Delivery Systems
• Policy KGF/EDC  Authorized Use of School Equipment and Materials
• Policy KJA Materials Distribution
• Policy KK Visitors to School Facilities
• Policy KL Public Complaints
  • KL-AR(1) Public Complaint Procedure
  • KL-AR(2) Complaint Form
• Policy KN Relations with Law Enforcement Agencies
  • KN-AR(1) Relations with Law Enforcement Agencies
  • KN-AR(2) Investigations Conducted on School Premises

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​MITCH Charter School Bylaws

• Approved June 1, 2022​

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​Oregon Department of Education English Learners Report 

• ODE EL Report 2021-22